PRM: Pathology Record Manager

Complete paper & digital document management
that is proven in practice

Developed in ‘continuous improvement’ collaboration with a wide variety of NHS Pathology Laboratories, Folding Space Pathology Record Manager (PRM) delivers complete document management support for all pathology processes and works in partnership with any existing LIMS and/or Order Comms.


PRM enables the scanning of all types of forms & paper documents plus the ingestion of digital files all into one system via automated workflows. It includes intelligent barcode recognition and easy application of metadata plus instant search, retrieval & viewing directly over the network and from within an existing LIMS, PAS, EPR, Clinical Portal or similar.

PRM is also used in support of UKAS accreditation as it solves core digitisation & document management requirements such as the management of Request Forms & Send Away Reports (generated by third party laboratories) as well as ‘uncontrolled’ documentation such as Bench Logs, Fridge Temperature Logs, Calibration certificates, etc.

PRM customisation, set-up & installation is very ‘plug & play’ (mere days not weeks or months) and very (very) affordable.

Helping Pathology save costs

  • Instantly reduces paper storage space and greatly improves process efficiency & governance
  • No limit to the number or volume of scans generated (i.e. there is no extra ‘cost per image’ as with most other scanning software)
  • No limit to the number or volume of documents made available for search & retrieval
  • Reduces administrative overhead and clinical risk by removing the need to re-key clinical reports & results into the LIMS
  • Significantly more affordable than any alternative whilst providing ‘best of breed’ features & functionality
  • Essentially, both Cost of Purchase and the Cost of Ownership are significantly better than any alternative

Pathology Record Manager in practice:

  • Scanning of Pathology Request Forms and associated materials
  • Intelligent barcode recognition with verification & authorised user editing
  • Automated recognition & tagging of the Laboratory Number (from Barcode) to the scanned Request Form images
  • Automated routing of the tagged scans across the network to the PRM Repository
  • Across network search & retrieval via Laboratory Number and/or any other metadata from web browser based PRM Search Portal and from within any existing Line of Business System (e.g. LIMS, PAS, EPR, etc)
  • Optional integration with LIMS or Order Comms (e.g. Clinisys ICE, Clinisys Masterlab, Clinisys WinPath, StarLIMS, Telepath, etc) or PAS, EPR, Clinical Portal or similar for system/data interoperation and in situ / in context document viewing as appropriate
  • Can easily extend to scan other paper/printed matter and to upload any other digital documents relevant to the Request Form / Laboratory Number (e.g. Referral Letters, Correspondence with GPs/Clinics/Hospitals, Results Reports and similar)
  • Easy application of any chosen metadata to the above scanned/digital documents, then search & retrieval by any metadata (Patient Details, GP Details, Document Type, etc) as well as via the relevant Barcode / Laboratory Number
  • Can also extend to add any other scanned or digitally generated files/documents (e.g. scanned documents, Acrobat PDF files, Microsoft Excel, PowerPoint, Word documents and so on) relating to the Pathology Department itself rather than just Request Forms & directly associated materials as cited
  • Enables application of any chosen metadata to the above digital documents, then search & retrieval by metadata (Supplier Contracts, Maintenance Records, Correspondence, Reports, etc) with one screen viewing via the SUV
  • Across network search & retrieval via Laboratory Number and/or by any other metadata from web browser-based Search Portal and (optionally) from within an existing LIMS, PAS, EPR, Clinical Portal or similar
  • PRM enables the scanning of all types of forms & paper documents plus the ingestion of digital files all into one system via automated workflows. It includes intelligent barcode recognition and easy application of metadata plus instant search, retrieval & viewing directly over the network and from within an existing LIMS, PAS, EPR, Clinical Portal or similar.

    PRM is also used in support of UKAS accreditation as it solves core digitisation & document management requirements such as the management of Request Forms & Send Away Reports (generated by third party laboratories) as well as ‘uncontrolled’ documentation such as Bench Logs, Fridge Temperature Logs, Calibration certificates, etc.

    PRM customisation, set-up & installation is very ‘plug & play’ (mere days not weeks or months) and very (very) affordable.

    Helping Pathology save costs

    • Instantly reduces paper storage space and greatly improves process efficiency & governance
    • No limit to the number or volume of scans generated (i.e. there is no extra ‘cost per image’ as with most other scanning software)
    • No limit to the number or volume of documents made available for search & retrieval
    • Reduces administrative overhead and clinical risk by removing the need to re-key clinical reports & results into the LIMS
    • Significantly more affordable than any alternative whilst providing ‘best of breed’ features & functionality
    • Essentially, both Cost of Purchase and the Cost of Ownership are significantly better than any alternative


    Pathology Record Manager in practice:

    • Scanning of Pathology Request Forms and associated materials
    • Intelligent barcode recognition with verification & authorised user editing
    • Automated recognition & tagging of the Laboratory Number (from Barcode) to the scanned Request Form images
    • Automated routing of the tagged scans across the network to the PRM Repository
    • Across network search & retrieval via Laboratory Number and/or any other metadata from web browser based PRM Search Portal and from within any existing Line of Business System (e.g. LIMS, PAS, EPR, etc)
    • Optional integration with LIMS or Order Comms (e.g. Clinisys ICE, Clinisys Masterlab, Clinisys WinPath, StarLIMS, Telepath, etc) or PAS, EPR, Clinical Portal or similar for system/data interoperation and in situ / in context document viewing as appropriate
    • Can easily extend to scan other paper/printed matter and to upload any other digital documents relevant to the Request Form / Laboratory Number (e.g. Referral Letters, Correspondence with GPs/Clinics/Hospitals, Results Reports and similar)
    • Easy application of any chosen metadata to the above scanned/digital documents, then search & retrieval by any metadata (Patient Details, GP Details, Document Type, etc) as well as via the relevant Barcode / Laboratory Number
    • Can also extend to add any other scanned or digitally generated files/documents (e.g. scanned documents, Acrobat PDF files, Microsoft Excel, PowerPoint, Word documents and so on) relating to the Pathology Department itself rather than just Request Forms & directly associated materials as cited
    • Enables application of any chosen metadata to the above digital documents, then search & retrieval by metadata (Supplier Contracts, Maintenance Records, Correspondence, Reports, etc) with one screen viewing via the SUV
    • Across network search & retrieval via Laboratory Number and/or by any other metadata from web browser-based Search Portal and (optionally) from within an existing LIMS, PAS, EPR, Clinical Portal or similar
PRM: Pathology Record Manager

Complete paper & digital document management for Pathology Laboratories

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