We find each and every file wherever it exists – in servers, storage, drives, directories, folders and archives. We quantify & qualify each and every type of file. We provide direct access, retrieve & view irrespective of file location. And we analyse and report upon them all so you can make informed decisions moving forward. All of this happens automatically with onward dynamic monitoring of any changes to any of the files. So nothing can ever get lost again (because everything is always found before it can get lost).
Sometimes, this discovery process can seem obvious. An HR department, for instance, might store their personnel documents and files within a dedicated drive (aka file share or shared drive). However, exactly what they all are, how many, of what type, accessed by whom and so on is not always known - or might be ‘known’ but only to few people (‘institutional knowledge’) - and is certainly not instantly available online to all those authorised to know. Most commonly, documents and files are held within multiple directories and folders in dedicated and/or shared drives/repositories (or disparate file stores or similar other ‘containers’) located across the organisation, many of which might be known only to those that use them.
File Discovery automatically traverses all relevant document/file locations and containers, finds and analyses everything, and reports upon them all for easy reference as well as providing direct access/view to those authorised (from anywhere across the network). Discovery results, analysis and reports are visualised into illuminating charts for informed interpretation. Because in finding & knowing everything about your documents & files (and everywhere they are located) you can make informed decisions and take appropriate action whatever your purpose. For instance; to address specific issues such as document duplications or hidden personal data (GDPR compliance) or for wider issues such as storage and file share allocation (network waste management & optimisation). And beyond the initial findings, it will continue to monitor and report upon any file changes, updates or deletions.
- Do you know where all your documents, files & records are located?
- In which servers or storage, and in what systems, drives, directories, folders?
- And do you know who has access to them?
- Can you find them all? Can you track them all?
- Can you report on them all automatically?
- Can you monitor all your documents, files & records for additions, changes and deletions?
- Do you know the exact nature of each?
- How many and what types?
- Can you view any of them on demand wherever they are located?
- And can you do all this without affecting each ‘source’ document, file or record?
- Without unnecessary copying, transferring or having to build an electronic document/file warehouse or central repository?
For when you need to be able to answer YES to all the above QuestionsBook A demo