Access Discovery

Identifying who has access to your documents, images, files & records

Knowing exactly who can see what – who can look at each of the documents, images, files & records across your organisation, irrespective of their location, format or storage, can be a difficult question to answer accurately, easily and quickly (let alone automatically). But now you can . . .


Access Discovery identifies the ‘declared users’ who are permitted to look at each of the digital documents, images, files & documentary records irrespective of their file type or location across the network. And the results of this discovery are then reported upon automatically.  Access Discovery automatically analyses NTFS file permissions and then extends to generate more granular results via lookup into Microsoft Active Directory (MAD). Effectively, as well as the baseline NTFS file permissions, Access Discovery queries MAD for a list of users associated to a MAD group which in turn would be associated to a document. And the results of this entire discovery are analysed and reported upon automatically. This provides the facility to see what users or groups are allowed access to any document.

  • Do you know where all your data, documents, files & records are located
  • In which servers or storage, and in what systems, drives, directories, folders
  • And do you know who has access to them

With Access Discovery, you can now answer YES to all the above. Which is important, for example, when you consider that knowing exactly who has access to what document is a critical part of responding to a GDPR Subject Access Request or in being able to respond instantly to specific cases as they arise from enquiries, requests, compliance sampling and similar. Equally, in going forward from the initial findings, Access Discovery continues to monitor and report upon users and groups including the inheritance of permissions when users move from role to role.

Access Discovery

When you need to know who can view which documents, files images & records wherever they are across your network

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